Executive Assistant

About the Company

Responsibilities

• ● month fixed-term contract
• ● Sydney based
• ● Hybrid ways of working
• ● With bold and ambitious goals, REA Group is changing the way the world experiences property. No matter where you're at on your property journey, we're here to help with every step - whether that's finding or financing your next home.
• ● Where the team fits in
• ● This role sits within our Consumer & Customer team - the part of our business focused on deeply understanding our audiences and turning those insights into brilliant experiences. We bring together product, marketing, data and customer experts to uncover needs, design simple and intuitive journeys, and make sure every interaction adds real value. Joining this team means championing the voice of the customer in everything you do and helping shape the products, services and experiences that drive our growth.
• ● What the role is all about
• ● This is no ordinary EA role. Our Executive Leadership team are dynamic, innovative, agile-minded and know how to have fun, so we're looking for EAs that can stay ahead of them
• ● You'll have all the usual responsibilities to ensure your Executive can be more efficient & effective in leading their team and achieving their business objectives:
• ● An operational extraordinaire: This is all about enhancing Executive & team productivity. From full diary management to complicated travel bookings, meeting preparation to reporting, juggling priorities to negotiating changes, preparing correspondence to project management, you're all over it, keeping your Executive on time, on budget and on track with their key deliverables. Did we mention they like to travel and attend conferences and events So anticipating travel needs and keeping them productive when they're on the go is critical.
• ● An events, meetings and projects planner: Whether it's internal or external, small or large, long term or short term, domestic or international, there's always something to be organised. Team meetings are standard but anything else is possible.
• ● A technology guru: Guru might be a stretch, but you'll need to know how to connect an international video conference with multiple locations, get the Executive's laptop back up and running when it won't cooperate, and navigate the expense system, or at least know who to ask for help to get the IT stuff done. We use Trello, Slack, Powerpoint and many more platforms to collaborate, so any experience with these would be a win
• ● Communication: You'll be communicating with everyone, verbally and in writing, including drafting correspondence and preparing complex reports. You'll know how to be discreet and maintain confidentiality when it comes to handling sensitive information.
• ● OHS & EEO: Everyone wants to be safe and healthy at work and it's everyone's responsibility to adhere to the standards, including your own professional and ethical behaviour, as well as reporting potential hazards when you see them.
• ● One team: You're an experienced EA, so you know what happens to your Executive when you take leave. Having a buddy system and covering for other EAs is part of the deal here too.
• ● This is a Senior role. We're looking for:
• ● Someone with more than a few runs on the board - 10 years experience in an EA role including liaising across C-suite Executives and their teams, preferably previously supporting a Commerical and/or Marketing exectuives.
• ● Events and project management experience is also desirable
• ● Tech savvy, ability to prepare meeting materials, presentations and correspondence