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Administrator AP & ReceiptingDowner Group · Milton, QLD, Australia
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Downer Group

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Administrator AP & Receipting

🗓️ Posted 2026-08-04 Milton, QLD, Australia Permanent Hybrid Accounting
💰 Salary Not shared 📊 Market A$5,000–A$6,250/mo

About the Company

Enabling communities to thrive Enabling communities to thrive. It's what we've done for more than 150 years. Solving problems. Making the extraordinary run smoothly every day. We're keeping the lights on and the water flowing. Running the hospitals that take care of us. Delivering the transport that takes us from A to B. Maintaining communication networks that keep people connected. Helping our Government and Defence customers keep them protected. Delivering train fleets. Building bridges, roads and streets. Now we're building momentum too. Moving forward even faster. Across Australia and New Zealand, we're transforming the way we work. Unlocking our potential to lead by example. Using our passion and expertise to deliver complex projects and turn fresh ideas into solutions that make society a better place. Creating opportunities for our people, growth and value for our shareholders, and world-class solutions for our customers. Imagining. Innovating. Engineering. Enabling. Civil Engineering Specialties: Infrastructure, Construction, Renewables, Engineering, Transport Solutions, Facilities Management, Asset Maintenance, Cleaning, Utilities, Transport Operations, Road Services and Infrastructure, Technology and Communications, Rail Passenger Rolling Stock, Defence

About the Role

Downer Energy & Utilities is seeking an AP & Receipting Administrator to join our Support Services Hub. This role is responsible for supporting invoice validation and goods receipting activities, ensuring financial transactions are processed accurately and within required service levels. Working closely with operational, project and finance teams, you will help maintain the integrity of financial records while supporting the efficient delivery of services across the business.

Responsibilities

  • ● Review, investigate and correct invoices where three-way matching has failed.
  • ● Validate invoice details against purchase orders and supporting documentation.
  • ● Process goods receipting activities within JDEGS.
  • ● Follow up outstanding receipting confirmations with project teams and site coordinators.
  • ● Identify and resolve invoice discrepancies including missing purchase orders, incorrect amounts and incomplete documentation.
  • ● Manage service requests through the Support Services Hub platform and maintain accurate records in ServiceNow.
  • ● Ensure compliance with financial policies, controls and audit requirements.
  • ● Escalate risks or delays that may impact supplier payment timelines.
  • ● You are a highly organised administrator with experience in accounts payable, invoice processing or financial administration. You have strong attention to detail and enjoy working in a structured environment where accuracy matters.
  • ● Strong understanding of accounts payable and receipting processes.
  • ● Excellent attention to detail and accuracy.
  • ● Strong stakeholder engagement and communication skills.
  • ● Proficiency in Microsoft Excel and the Microsoft Office suite.
  • ● Understanding of financial controls and audit requirements.

Benefits

  • ● A supportive and collaborative team environment
  • ● Opportunities for career development and growth
  • ● Exposure to a broad range of stakeholders across operations, finance and procurement
  • ● The chance to contribute to process improvement initiatives
  • ● A workplace culture that values teamwork, accountability and continuous improvement
  • ● Access to employee benefits and wellbeing initiatives
  • ● About Energy & Utilities
  • ● Downer's Energy & Utilities business provides end to end services across utility, power, gas, water and renewable sectors. We work with our customers to design, build and maintain critical infrastructure that supports communities across Australia and New Zealand.
  • ● How to apply
  • ● To apply for this opportunity, please submit your application via the Downer Careers website.
  • ● Downer is committed to building a workplace culture that values diversity and inclusion. We encourage applications from people of all backgrounds and experiences.
  • ● Downer does not accept any unsolicited resume referrals from recruitment agencies. Downer will not pay any placement fee for unsolicited resumes received from agencies.