Payroll Specialist

About the Company

Responsibilities

• ● Payroll management & processing, Statutory Compliances, Audit and Reporting across India Blue Collar and White-Collar employee groups.
• ● Support for the projects work and audits proactively.
• ● Validation and Reconciliation of salaries, rate changes, and retroactive adjustments accurately
• ● Handled statutory payments and filings, ensuring timely compliance
• ● Responsible for labor compliance, including filing statutory returns and ensuring adherence to regulations.
• ● Responsible for the monthly end-to-end payroll administration, statutory compliances (PF, Professional Tax, Labor Welfare Fund, Income Tax), annual investments cycle, managing stakeholders, vendors and audits.
• ● Ensure accurate and timely regulatory reporting across various government jurisdictions, maintaining upto-date knowledge of local requirements.
• ● Conduct thorough checks and audits of payroll processes to ensure compliance, as well as accurate internal reporting. Maintain strict adherence to Internal & External Audit processes and proactively engaged with Audit Partners on daily operational procedures.
• ● Ensure correct wage category mapping (skilled/unskilled - blue collar employees)
• ● Ensure correct data from KRONOS / T&A system for payroll processing
• ● Analyze risks associated with non-compliance of labour laws, especially CLRA and minimum wage violations.
• ● Managed CTC reimbursement (FBP) proof collection, validation, and tax exemption reporting.
• ● Define clear terms and responsibilities within Service Level Agreements with all associated vendors related to payroll functions
• ● Working on various projects, including vendor onboarding, process improvement initiatives, and standardization of payroll systems.
• ● Serve as the primary point of contact for management and employees regarding pay-related inquiries, ensuring timely and accurate resolution.
• ● Review and reconciled monthly General Ledger salary journals and support finance for any queries in reconciliations
• ● Ensure timely and accurate tax year-end reporting and overall compliance across all payroll jurisdictions.
• ● Review and reconcile summaries to ensure accuracy.
• ● Manage the payment process by directing the production and issuance of pay checks or electronic transfers to employee bank accounts.
• ● Negotiation with vendor, vendor performance governance on their contracts, resolving issues, and ensuring regulatory compliance.

Requirements

• ● Should have an excellent understanding and experience in Workday, Neeyamo Pay, ADP, SAP, Alight or other Payroll Systems
• ● Should be tech savvy and have an analytical and logical mind, good with numbers and excel.
• ● Interact and engage with HR and Business stakeholders and teams
• ● Own data accuracy and maintenance of the data in the system
• ● Support any internal and external audit requirements where data from the HR/Payroll systems is required, and ensure all findings are investigated and resolved.
• ● Ensure that all standard reporting requirements into the business are delivered on time and accurately
• ● Strong organisation skills as well as attention to detail and due diligence
• ● Excellent communication skills (Verbal/Non-Verbal) and well versed with MS Office package.
• ● Customer Service Centric mindset and exhibits cultural fit with organization.
• ● Minimum of a Bachelor's degree or equivalent
• ● Any specialisation in HR, Finance courses is added advantage
• ● years of relevant experience in India Payroll with MNC, FMCG, factory setup organisation
• ● Ability to anticipate needs, advise and solve problems proactively
• ● Ability to work independently and deliver results
• ● Collaborative team player with global mindset
• ● Genuine interest in new systems and technologies and tools, and tech savvy
• ● Strong organization skills as well as attention to detail and diligence