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HR Administration SpecialistLinklaters · Warsaw
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Linklaters

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HR Administration Specialist

🗓️ Posted 2026-08-18 Warsaw Hybrid Human Resources Recruitment
💰 Salary Not shared 📊 Market 6,000 GBP–9,000 GBP/mo

About the Company

For Linklaters Office in Warsaw, we are currently recruiting for the HR Administration Specialist role. Work arrangements Working hours: 9:00-17:15 and 11:00-19:15 Contract: contract of employment (umowa o pracę) Hybrid model work - 2 days per week from the office located in building Q22 in Warsaw. Purpose The purpose of the role is to support HR Managers and Advisors by providing first line advice and manage enquiries for the relevant areas: Query Resolution - act as first point of contact for queries, many which relate to process or policy, and escalate more complex questions as appropriate. Administration - deliver a high quality administrative and HR process support to HR colleagues in both the London office and several other global offices. Your key responsibilities: Receive, log, and resolve HR policy and process queries from employees, managers, and partners, escalating where appropriate. Manage all HR cases within agreed service levels, ensuring timely, accurate and professional resolution. Administer the onboarding process, including preparing offer letters, coordinating induction sessions, confirming start arrangements, and conducting new joiner chats. Process contractual and employment changes such as department moves, promotions, job changes, allowances, work schedules, and secondments. Maintain accurate employee records in Workday, including updates to reporting lines, absence approvers, sickness absence, and other HR data. Coordin

Responsibilities

  • ● Linklaters Global Solutions is a function delivering day-to-day transactional work essential to the smooth running of the firm and providing analysis and advisory capability to our business stakeholders, lawyers and partners globally.
  • ● The People function is a globally connected and strategically driven team of HR professionals dedicated to attracting, developing, and retaining exceptional talent. We play a key role in shaping the firm's culture, supporting our people throughout their careers, and fostering an inclusive, high-performing environment where everyone can thrive.
  • ● In this role, you will collaborate closely with both local and global colleagues across the People network. You'll be supported by a culture that values partnership, integrity, and a shared commitment to enabling our people to perform at their best.
  • ● Working alongside Legal and Business Teams, the People function focuses on driving forward initiatives in areas such as talent management, employee engagement, learning and development, diversity and inclusion, and organisational effectiveness. This role offers exposure to a wide range of meaningful projects and activities, providing you with opportunities to contribute, grow, and shape the future of the firm. We are excited to welcome individuals who bring empathy, curiosity, and a strong desire to support others in achieving their full potential.
  • ● Linklaters :
  • ● Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
  • ● We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
  • ● Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
  • ● We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.
  • ● What sets us apart:
  • ● At Linklaters:
  • ● We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
  • ● We belong to a firm that embodies its corporate social, environment, and governance responsibility commitments
  • ● We remain focused on talent and having the best people which will result in a diverse workforce
  • ● Having got the best people, we want them to feel included, valued and respected so they can perform at their best
  • ● We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
  • ● We invest in custom-fit career paths for our people in line with their talents and aspirations
  • ● We provide agile working solutions to meet the changing needs of our people and our business