Legal Secretary, Abu Dhabi

About the Company

Responsibilities

• ● Document production
• ● Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources
• ● Type from manuscript, blacklining documents, using house style documents and non house style where required
• ● Proofread documents to ensure accuracy
• ● Prepare PowerPoint presentations and Excel spreadsheets
• ● Draft correspondence/emails
• ● Undertake photocopying, scanning, printing and faxing as required
• ● Assist other members of the group/division/firm as required to include the Marketing Team with pitch documents
• ● Ensure you are up to date on all programs and templates used
• ● Meetings and travel management
• ● Diary management - arranging meetings and conference calls, liaising with clients, prioritising and rescheduling meetings as appropriate (must be able to anticipate principals' needs in scheduling diary)
• ● Arrange conference calls, meetings, catering
• ● Co-ordinate all travel arrangements including taxis, accommodation, booking flights and expense forms as appropriate, keeping fee earners diaries up to date with the same
• ● Prepare and collate papers ahead of meetings
• ● Assist in the planning for key meetings
• ● Client Relationship Management
• ● Collating and circulating agendas as appropriate
• ● Managing confidential data
• ● Deal with internal and client calls in a timely, confident, helpful manner and pass on accurate messages as required / action where necessary
• ● Deal with visitors in a confident and professional manner