Executive Assistant & HR Representative

About the Company

About the Role

Responsibilities

• ● Provide comprehensive administrative and organizational support to the General Manager, enabling effective management of business priorities.
• ● Manage the General Manager's calendar, appointments, meetings, and changing priorities, proactively identifying and resolving scheduling conflicts.
• ● Coordinate internal and external meetings, leadership events, conferences, and business activities.
• ● Arrange domestic and international travel, including transportation, accommodation, itineraries, and other logistical requirements.
• ● Monitor and manage routine correspondence and inquiries, responding or redirecting requests as appropriate.
• ● Prepare and coordinate documents and briefing materials required for leadership meetings and business reviews.
• ● Handle confidential, sensitive, and business-critical information with discretion and sound judgment.
• ● Act as a key liaison between the General Manager and internal teams, senior leaders, international colleagues, and external stakeholders.
• ● Track decisions, commitments, and follow-up actions arising from meetings and leadership discussions.
• ● Support the coordination of business projects and cross-functional initiatives as required.
• ● Establish and maintain efficient administrative processes, filing systems, trackers, and working practices.
• ● Independently organize and prioritize workload to ensure that deadlines are met and outputs are accurate.
• ● Support the organization of employee meetings, leadership communications, town halls, and company events.
• ● Support the day-to-day administration of local HR policies, processes, and employee programs in line with established guidelines.
• ● Support communication between employees and managers regarding routine HR operational questions.
• ● Support employee lifecycle activities such as onboarding, transfers, and offboarding.
• ● Prepare and maintain HR documentation, employee correspondence, forms, trackers, and personnel records.
• ● Support the timely and accurate collection of employee information required for payroll and benefits administration.
• ● Coordinate with relevant internal teams and external providers to support payroll, compensation, benefits, and other HR operational processes.
• ● Support recruitment administration, including interview coordination, candidate communication, documentation, and onboarding preparation.
• ● Maintain accurate employee information in HR systems and support routine data-quality checks.
• ● Help employees and managers understand applicable HR policies and processes, escalating complex or sensitive matters to the appropriate HR contact.
• ● Identify administrative inefficiencies and recommend practical improvements to HR processes and employee services.
• ● Support communication and administrative coordination during organizational changes.