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Practice Executive
Administration Office Support
💰 Salary Not shared
📊 Market NA
Location: Sydney
Work type: Hybrid
Employment: Full-time
About the Company
Allens is a top-tier legal practice with an international alliance with Linklaters that supports secondments around the world. The firm is committed to fostering greatness through learning and development opportunities, upholding the highest standards of client service and operational excellence, and investing in communities through work on reconciliation, the environment, and social justice issues.
About the Job
As a Practice Executive, you will join a high-performing Practice Support team that partners directly with senior legal operatives and Partners to deliver proactive, strategic business support. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top-tier legal practice. You will play a key role in assisting to manage the financial aspects of their practice, including client reporting, and will have the opportunity to apply digital innovations and emerging technologies like AI to improve how the team works and delivers results.
Role & Responsibilities
- ● Assist senior operatives with practice and client management support including financial support, diary management, expense management, document management and Learning Management System (LMS) administration.
- ● Understand and manage administrative client requirements to ensure consistent client service delivery across matter teams.
- ● Understand the commercial drivers of a legal practice, interpret data and apply client knowledge when supporting partners with practice management.
- ● Manage all administrative duties associated with the financials of a matter including billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates and reporting.
- ● Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
- ● Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.
Requirements
Education
- ● A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks and projects and deliver innovative solutions to improve systems and work practices.
Experience
- ● Experience in a similar role, ideally within a law firm or in finance, accounting or other professional services firms.
Skills
- ● Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
- ● Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
- ● Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
- ● A desire to learn, grow, network and mentor others.
Benefits
- ● Market competitive fixed remuneration.
- ● Employee recruitment referral program.
- ● Discounts at hundreds of suppliers including retail outlets.
- ● Health and travel insurance.
- ● Charity matched funding program.
- ● Fully subsidised gym memberships.
- ● Annual flu vaccinations and skin checks.
- ● In-house snacks and catered meals.
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- ● Subsidised sporting and social activities.
- ● Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
- ● Hybrid and flexible working arrangements to support work and life commitments.
- ● Equipment to support working from home.
- ● Ability to purchase additional annual leave.
- ● Enhanced, inclusive and flexible parental leave policy with 26 weeks paid parental leave with no minimum service for permanent employees.
- ● High quality executive coaching to support the transition to parental leave.
- ● Team based recognition including social activities and contribution based recognition activities.
- ● Annual Allens Values Awards to nominate and recognise contributions.
- ● Opportunity to make a difference through workplace giving and volunteering programs.
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