Executive Assistant - EDQ (UKI and Global)

About the Company

Responsibilities

• ● Manage complex and dynamic diaries for the Managing Director and one of their direct reports, ensuring effective prioritisation of time and business-critical activities.
• ● Act as a trusted gatekeeper, confidently challenging requests and prioritising stakeholder access based on business needs and strategic priorities.
• ● Coordinate domestic and international travel arrangements, including complex multi-country itineraries, accommodation, visas, and logistics.
• ● Exercise sound judgement when making decisions on behalf of the MD, understanding when issues can be managed independently and when approval is required.
• ● Build strong working relationships with Executive Assistants and key stakeholders across the UK and globally to facilitate seamless collaboration and support.
• ● Handle sensitive and confidential information with absolute discretion and professionalism.
• ● Support the delivery of regional and global business initiatives, projects, and leadership priorities through effective coordination and tracking.
• ● Prepare presentations, briefing materials, dashboards, reports, and executive communications.
• ● Track actions, initiatives, and key deliverables, ensuring progress is monitored and deadlines are achieved.
• ● Support governance activities, leadership meetings, and business reviews and assist with data gathering, reporting, and maintaining business documentation where required.
• ● Partner with stakeholders across multiple regions to support business events and engagement activities.
• ● Facilitate effective communication and collaboration across different time zones and cultures.
• ● Act as a key point of contact for internal and external stakeholders.

Requirements

• ● Experience working as an Executive Assistant or Personal Assistant supporting a Managing Director, Executive Committee member, or senior leader within a global organisation.
• ● Expert diary and inbox management skills, including managing complex schedules across multiple time zones.
• ● Proven ability to confidently challenge and influence stakeholders to protect executive priorities.
• ● Strong judgement and decision-making skills, with experience acting on behalf of senior leaders where appropriate.
• ● Ability to navigate complex stakeholder environments and identify which relationships and priorities require immediate focus.
• ● Experience building effective networks with Executive Assistants and senior stakeholders.
• ● Strong understanding of global business practices, cultural nuances, and international working environments.
• ● Excellent organisational skills with the ability to manage multiple priorities and changing demands.
• ● High levels of resilience, adaptability, and professionalism.
• ● Advanced Microsoft 365 skills, including Outlook, PowerPoint, Excel, Teams, and Word, with experience producing presentations and executive-level materials.

Benefits

• ● Hybrid working - 40% office based.
• ● Great compensation package and discretionary bonus.