Executive Secretary

Responsibilities

• ● Manage executive calendars, appointments, meetings, and business schedules.
• ● Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up action lists.
• ● Handle incoming and outgoing correspondence, emails, telephone calls, and official communications.
• ● Maintain confidential records, contracts, reports, and management documents.
• ● Organize physical and electronic filing systems for easy document retrieval.
• ● Follow up with departments, clients, suppliers, and other stakeholders on pending matters.
• ● Prepare letters, memos, reports, quotations, and other business documents.
• ● Monitor deadlines, commitments, approvals, and management instructions.
• ● Support office administration, document control, and general coordination activities.
• ● Assist management in tracking projects, assignments, and operational priorities.