HR Executive / HR & Office Administration Executive

About the Company

About the Role

Responsibilities

• ● Maintain employee records, personal files and HR documentation in an organised and confidential manner
• ● Manage employee onboarding and exit formalities
• ● Support attendance, leave and timesheet coordination
• ● Assist with payroll inputs, LOP tracking, employee data validation and HR reports
• ● Coordinate employee documentation including ID proofs, educational certificates, bank details, joining forms and relieving documents
• ● Support HR policy communication and ensure employees follow internal processes
• ● Maintain HR trackers for attendance, leave, appraisals, probation reviews and employee confirmations
• ● Coordinate end-to-end recruitment activities for technical and non-technical roles
• ● Post job requirements on job portals, LinkedIn and other recruitment channels
• ● Screen CVs and shortlist suitable candidates
• ● Schedule interviews with internal teams and follow up on feedback
• ● Communicate with candidates professionally throughout the recruitment process
• ● Prepare selection emails, offer-related documentation and joining communication
• ● Maintain recruitment trackers and candidate records
• ● Maintain employee profiles, attendance, leave and HR records in KeKa
• ● Support employees with basic KeKa queries
• ● Coordinate with KeKa support for technical or configuration-related issues
• ● Ensure HR data in KeKa is accurate and up to date
• ● Generate reports from KeKa where required
• ● Manage day-to-day office administration activities
• ● Maintain office files, registers, records and internal documentation
• ● Coordinate office supplies, stationery, pantry items and general requirements
• ● Liaise with vendors, service providers and maintenance teams
• ● Support travel, accommodation and meeting arrangements where required
• ● Assist with visitor coordination and office access arrangements
• ● Ensure the office environment is organised, professional and well maintained
• ● Support management with general administrative tasks
• ● Prepare letters, emails, notices and internal communication when required
• ● Maintain trackers for company assets, employee equipment and office inventory
• ● Assist with employee engagement activities and internal events
• ● Coordinate with UK and India teams where required
• ● Support compliance documentation and audit preparation
• ● Assisting with invoice filing and basic payment follow-ups
• ● Coordinating expense records and supporting documentation
• ● Maintaining petty cash or office expense records where required
• ● Supporting the accounts team with basic administrative tasks
• ● Coordinating vendor bills and approvals

Requirements

• ● 2-5 years of experience in HR, recruitment or office administration
• ● Good understanding of HR processes, employee records and documentation
• ● Experience using KeKa HR Suite
• ● Basic accounting knowledge is an added advantage