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Legal Administrative AssistantPenumbra, Inc. · Alameda, CA
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Penumbra, Inc.

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Legal Administrative Assistant

🗓️ Posted 2026-10-14 Alameda, CA External Hybrid Legal
💰 Salary Not shared 📊 Market 3,200 CAD–4,500 CAD/mo

About the Company

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. Members of the Penumbra team agree that this is where their work has meaning -- we are transforming the treatment of some of the world's most devastating conditions. Penumbra is where everyone's ideas matter, and where learning and growth are constant. No. 5 on the Greater Bay Area Manufacturers List, San Francisco Business Times, 2020 100 Fastest-Growing Companies, Fortune, 2019 Review our community guidelines for LinkedIn here: https://bit.ly/2Jmbw83. Medical Equipment Manufacturing Specialties: Neurointerventional devices, Stroke treatment, Vascular access, Thrombectomy systems, Interventional radiology, Medical device innovation

Responsibilities

  • ● General Summary
  • ● As part of Penumbra's legal team, you will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients' lives. You will work closely with attorneys, paralegals and support staff as part of this closely-knit team while supporting external departments essential to the Company's operations.
  • ● Specific Duties and Responsibilities
  • ● Utilize your keen analytical skills to develop creative solutions to problems.
  • ● Coordinate with internal business departments and respond to inquiries regarding contracts and other matters.
  • ● Manage the legal department's "To Do List" in Microsoft Excel.
  • ● Maintain all contractual documents and correspondence, including but not limited to, uploading fully executed agreements into the contract lifecycle management (CLM) system and/or SharePoint.
  • ● Process various sales offers including, but not limited to, bundled discount letters, cart consignment letters, etc.
  • ● Assist with maintaining the CLM system, including but not limited to, generating reports, entering customer data, and recording key agreement data points.
  • ● Compile, verify accuracy of and sort information according to priorities to prepare source data for computer entry.
  • ● Maintain legal files by tracking hard copy and electronic documents, performing periodic inspections to ensure proper upkeep, and responding to file requests.
  • ● Provide support with scheduling meetings, booking conference rooms, arranging catering, organizing department events, etc.
  • ● Assist with various legal administrative support.
  • ● Assist with collecting wet and electronic signatures, shipping and receiving packages, mailing letters, etc.
  • ● Manage legal department's expenses.
  • ● Submit incoming legal department invoices to A/P for payment.
  • ● Manage the legal vendor purchase requisition process for standing purchase orders.
  • ● Perform special projects as requested.
  • ● Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • ● Scan or read incoming materials in order to determine how and where they should be classified or filed according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.