Business Operations Executive (Logistics & Inventory) - AX26005

About the Role

Responsibilities

• ● Inventory Management
• ● Maintain appropriate inventory levels to meet customer demand while managing operational and inventory holding costs.
• ● Monitor stock levels, stock movements, and inventory availability across relevant locations and channels.
• ● Update stock availability on Actxa's online store and other relevant sales channels.
• ● Coordinate with suppliers, logistics providers, and warehouses on inventory replenishment and stock updates.
• ● Support demand forecasting and inventory planning activities.
• ● Maintain inventory accuracy and investigate discrepancies where required.
• ● Implement and improve inventory control measures to strengthen stock accuracy and availability.
• ● Warehouse & 3PL Management
• ● Manage local warehouses and outsourced third-party logistics providers to ensure agreed service standards and Actxa's operational requirements are met.
• ● Coordinate and monitor warehouse inbound and outbound activities.
• ● Track stock movements between suppliers, warehouses, fulfilment centres, and other locations.
• ● Establish, document, and maintain operational workflows and Standard Operating Procedures (SOPs).
• ● Conduct half-yearly and annual warehouse and inventory audits.
• ● Review monthly warehouse and logistics invoices for accuracy before submission to Finance for payment.
• ● Identify opportunities to streamline warehouse operations and improve inventory management processes.
• ● Follow up with service providers on operational issues, discrepancies, and service performance.
• ● Logistics Management
• ● Coordinate the transportation of goods from suppliers to warehouses and from warehouses to customers.
• ● Liaise with freight forwarders, courier companies, fulfilment partners, and other logistics service providers.

Requirements

• ● Diploma or Bachelor's degree in Business, Supply Chain Management, Logistics, Operations Management, or a related discipline.
• ● -5 years of relevant experience in logistics, inventory management, warehouse operations, supply chain, ecommerce fulfilment, or business operations.
• ● Good understanding of inventory control, warehouse operations, logistics, and order fulfilment.
• ● Familiarity with import/export processes, shipping documentation, Incoterms, GST, VAT, or import duties is an advantage.
• ● Comfortable working with ERP, inventory management, warehouse management, or order management systems.
• ● Proficient in Microsoft Excel and able to work with operational data and reports.
• ● Comfortable using AI and digital tools to support day-to-day work, such as preparing documents, improving productivity, and simplifying routine tasks.
• ● Strong attention to detail with good organizational and problem-solving skills.
• ● Able to coordinate effectively with suppliers, service providers, and internal stakeholders.
• ● Able to work independently, manage multiple priorities, and follow through on operational issues.
• ● Proactive, hands-on, and willing to learn and improve existing processes.
• ● Preferred Attributes
• ● Familiarity with ecommerce platforms and marketplaces (e.g., Shopify, Lazada, Shopee, Amazon) is an advantage
• ● Relevant logistics or supply chain certifications are advantageous but not required.
• ● Headquartered in Singapore, Actxa Pte Ltd is a deep tech company founded in 2015 that leverages artificial intelligence to create next generation preventive healthcare solutions.
• ● We create evidence-based, personalised health insights in the domains of physical activities, sleep quality, body composition, stress and recovery, heart health and blood glucose evaluation and monitoring.
• ● To improve population health, Actxa establishes worldwide partnerships and research collaborations to develop critical preventive health models to help people avert chronic diseases such as diabetes and hypertension.
• ● We believe in positively impacting the lives of people around us and the environment we live in through the use of technology. Hence, we are committed to providing a conducive environment for all employees to realise their full potential, who in turn have the opportunity to continuously drive innovation.