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EA Organization

Part Time Admin Assistant

🗓️ Posted 2026-08-28 Queenstown, S00, Singapore Permanent Hybrid Administration Office Support

Company shared salary

S$12–S$15/mo (S$144–S$180/yr)

Market rate

S$1,500–S$2,200/mo (S$18,000–S$26,400/yr)

Based on similar roles (title + domain + location).

Responsibilities

  • ● Coordinate interview dates and times between managers and candidates.
  • ● Contact candidates through phone, WhatsApp or email.
  • ● Send interview reminders, confirmations and follow-up messages.
  • ● Update candidate information and recruitment progress in the tracking system.
  • ● Assist with sending profiling assessments or required documents to candidates.
  • ● Follow up with candidates on outstanding information or appointments.
  • ● Perform accurate data entry and maintain updated records.
  • ● Prepare, format and organise documents, forms and simple reports.
  • ● Scan, file and maintain soft-copy and physical documents.
  • ● Update spreadsheets, trackers and internal databases.
  • ● Check documents for completeness before submission.
  • ● Assist managers with presentation materials and basic administrative preparation.
  • ● Assist with arranging client appointments and sending reminders.
  • ● Support managers with administrative follow-up for client requests.
  • ● Help to prepare and organise documents required for applications, claims and submissions.
  • ● Track outstanding documents and follow up with the relevant parties.
  • ● Provide status updates to managers on pending cases and client requests.
  • ● Handle client information professionally and confidentially.
  • ● Manage calendars, appointments and meeting arrangements.
  • ● Assist with meeting preparation and coordination.
  • ● Help managers follow up on outstanding administrative matters.
  • ● Coordinate with internal departments and external parties when required.
  • ● Assist with printing, filing, document collection and other office duties.
  • ● Support ad hoc projects, events and operational tasks.

Requirements

  • ● Minimum GCE A-Level, diploma or equivalent.
  • ● Previous experience in administration, customer service, recruitment coordination or business support would be helpful.
  • ● Entry-level applicants are also welcome to apply.
  • ● Organised and able to manage several tasks at the same time.
  • ● Responsible and able to follow through without constant reminders.
  • ● Comfortable communicating with candidates, clients and colleagues.
  • ● Good written and spoken English.
  • ● Familiar with Microsoft Word, Excel, Google Sheets, email and WhatsApp.
  • ● Careful when handling documents, numbers and confidential information.
  • ● Willing to learn internal processes and systems.
  • ● Able to work independently while supporting several managers.

Benefits

  • ● Pay: 12.00 - 15.00 per hour
  • ● Flexible schedule