HR Administrative Assistant / PA

About the Role

Responsibilities

• ● Provide comprehensive, proactive, andconfidential administrative and operational support to the CEO :
• ● Calendar & Schedule Management
• ● Manage complex calendars across internal and external commitments
• ● Coordinate meetings, appointments, and events, ensuring optimal time prioritisation
• ● Anticipate scheduling conflicts and proactively resolve them
• ● Correspondence & Communication
• ● Act as a gatekeeper, prioritising and managing incoming requests
• ● Liaise with internal stakeholders, external partners, and government agencies where required
• ● Travel& Logistics Coordination
• ● Arrange travel itineraries, accommodation, and transportManage claims and expense reporting
• ● Operational & Personal Support
• ● Handle confidential matters with professionalism and discretion
• ● Provide ad hoc support for both corporate and public-facing responsibilities
• ● Anticipate needs and take initiative to ensure smooth day-to-day operations
• ● Human Resources Administration by providing administrativesupport across key HR functions:
• ● Training Administration
• ● Serve as the Point of Contact (POC) for the organisation's Learning Management System (LMS)
• ● Coordinate training registrations, vendor liaison, billing, and payment processing
• ● Employee Engagement
• ● Plan and support the organisation of official events; coordinate logistics, communications, and vendor management for events including Annual Management Retreat, National Day Observance Ceremony (NDOC), Employee orientation programmes, Festive celebrations and engagement initiatives

Requirements

• ● Diploma in Business Administration, Human Resources, or related field
• ● Proven experience in executive support and/or HR administration preferred
• ● Strong organisational and time management skills, with the ability to multitask effectively
• ● High level of discretion and professionalism in handling confidential information
• ● Excellent written and verbal communication skills
• ● Proactive, resourceful, and able to work independently with minimal supervision
• ● Strong attention to detail and follow-through
• ● Comfortable working in a fast-paced and dynamic environment
• ● As a leading operator of Singapore's transportation network, SMRT does more than just Moving People to their destinations, we are also focused on Enhancing Lives - that of our commuters and employees.
• ● Commuting forms an integral part of the day's experience for many people, so we are constantly improving and innovating to enhance their journey experiences. As an SMRT employee, you will have the opportunity to be part of the team that makes the difference in the lives of the millions who use our network every day.
• ● SMRT will enhance your life too, as you help us to be even better, through team spirit and a commitment to helping everyone improve themselves. We will guide and nurture you, and provide the best training for you to master your skills.