Receptionist

About the Company

Responsibilities

• ● Welcome and greet clients, visitors, and business partners professionally.
• ● Answer incoming telephone calls and direct them to the appropriate departments.
• ● Manage the reception area and ensure it remains clean and organized.
• ● Schedule appointments, meetings, and client visits.
• ● Respond to general inquiries and provide accurate information about company services.
• ● Handle incoming and outgoing emails, messages, and correspondence.
• ● Maintain visitor logs and update reception records.
• ● Receive, sort, and distribute incoming mail, packages, and documents.
• ● Assist with document preparation, filing, scanning, and photocopying.
• ● Coordinate meeting room arrangements and support daily office activities.
• ● Monitor office supplies and inform management when replenishment is needed.
• ● Provide administrative support to the IT, HR, and management teams when required.
• ● Maintain confidentiality when handling company and client information.
• ● Perform other reception and administrative duties assigned by management.

Requirements

• ● High school diploma or bachelor's degree in Business Administration or a related field.
• ● Previous experience as a Receptionist, Front Desk Executive, or Administrative Assistant is preferred.
• ● Excellent verbal and written communication skills.
• ● Good telephone etiquette and customer service abilities.
• ● Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• ● Strong organizational and time-management skills.
• ● Professional appearance and a polite, welcoming attitude.
• ● Ability to multitask and handle responsibilities efficiently.
• ● Good interpersonal skills and a team-oriented approach.
• ● Ability to maintain accurate records and handle confidential information.
• ● Knowledge of office administration procedures is an advantage.
• ● Working as a Receptionist at Al Haktur IT Solutions in Dubai offers an opportunity to develop valuable experience in customer service, office administration, and professional communication. Candidates who are organized, approachable, and proactive can contribute to smooth daily operations and help create a welcoming environment for clients and employees.