HR Executive (Construction) | Ubi

Responsibilities

• ● Lead end-to-end recruitment processes including job advertisement creation, candidate screening, interview coordination, and employment offer preparation to secure qualified talent.
• ● Coordinate pre-employment documentation, onboarding, orientation, and deployment to ensure smooth new hire integration.
• ● Maintain recruitment records and collaborate with departments and project teams to monitor and fulfill manpower requirements.
• ● Prepare and manage HR correspondence such as employment contracts, confirmation letters, salary adjustments, transfers, resignations, and termination documents.
• ● Maintain accurate employee records, personnel files, leave records, and HR databases to support HR operations and compliance.
• ● Manage employee lifecycle events including confirmations, transfers, promotions, salary adjustments, resignations, and terminations with accuracy and confidentiality.
• ● Administer employee insurance, medical benefits, and work injury claims to support employee welfare.
• ● Execute end-to-end monthly payroll processing by verifying salary components, overtime, allowances, bonuses, deductions, and leave adjustments to ensure timely and accurate salary payments.
• ● Review attendance records, timesheets, overtime submissions, and leave data before payroll finalization to maintain payroll accuracy.
• ● Prepare and submit monthly CPF contributions and statutory payments within deadlines to ensure regulatory compliance.
• ● Address employee payroll inquiries and resolve discrepancies promptly to maintain trust and transparency.
• ● Maintain confidentiality and accuracy of payroll records and employee compensation information.
• ● Support annual tax reporting by preparing and submitting IR8A and other IRAS-required documents.
• ● Coordinate tax clearance (IR21) for foreign employees as applicable to comply with tax regulations.
• ● Generate monthly payroll reports, payroll reconciliations, and related financial reports for Finance and Management review.
• ● Respond to employee HR-related inquiries and provide clear guidance on company policies and employment matters.
• ● Assist in managing employee grievances, disciplinary actions, misconduct cases, and workplace issues to maintain a positive work environment.
• ● Support preparation of warning letters, incident reports, and other employee relations documentation as needed.
• ● Coordinate employee training programs, mandatory courses, certification renewals, and license management to ensure workforce competency.
• ● Maintain training records and monitor certification validity and expiry to ensure compliance with regulatory and company standards.