Events Specialist

About the Company

Responsibilities

• ● Assists Events Manager and event stakeholders in the preparation of tradeshows, events, and conferences, from the planning and development stages through execution and post-event wrap-up, with a primary emphasis on tradeshow support.
• ● Coordinates tradeshow logistics, including exhibitor service orders, venue and vendor services communication, shipping and material coordination, pre-and post-event logistics, transportation, on-site event staffing, and other related tasks
• ● Assesses and tracks payments, ensures payment due dates are met, processes invoices, and prepares expense reporting
• ● Arranges hotel, transportation, and group dinners; completes registration for event staff, and prepares name badges and event credentials, and other attendee or booth staff logistics.
• ● Assists with event space planning, creation of floor plan, and booth inventory management
• ● Effective collaboration with event team members and stakeholders, adapts to changing priorities and new challenges.
• ● Other duties and special project work as assigned by the Director of Integrated Marketing and Communications

Requirements

• ● Professional degree in Events Management or equivalent professional experience
• ● 3 - 5 years of experience in supporting tradeshow, conference, or event execution, preferably in a corporate, B2B environment
• ● Ability to manage tactical and logistical aspects of tradeshow and event planning, including exhibitor services, booth set-up, vendor coordination, staff logistics, deadlines, and on-site support
• ● Proficient in MS365 software, space planning software, and event portal/registration software, exhibitor portals, and related tradeshow or event management systems. Cvent experience preferred.
• ● Outstanding communication skills
• ● Ability to manage multiple projects while prioritizing work assignments
• ● Excellent organizational skills with particular attention to detail
• ● Works well under the pressure of deadlines and budgets
• ● Demonstrate initiative by understanding what actions need to be taken and completing the required tasks while seeking the perspective of others as required
• ● Demonstrate an honest and forthright presence by taking responsibility for own mistakes and not blaming others, and by doing what he/she/they commit to doing
• ● Work as a team player to make a difference within the business and express gratitude and appreciation to others who have provided information, assistance, or support
• ● Readily handle change through taking advantage of lifelong learning opportunities and being open-minded and curious in the face of new challenges
• ● Must be able to sit and stand for extended periods (2-4 hours at a time)
• ● Must work on a computer for extended periods (up to 4 hours at a time)
• ● Must have a valid PA driver's license
• ● Must travel a minimum of 30%, primarily domestic air and other typical modes, including overnight travel for on-site support of tradeshows and events.
• ● Must communicate effectively in English
• ● Must be able to lift 25 lbs.
• ● Regular and on time attendance