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Executive Assistant, R&DDatabricks · Belgrade, Serbia
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Databricks

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Executive Assistant, R&D

✓ This company has sponsored visas before. The posting doesn't say so, but it's still worth applying.

🗓️ Posted 2026-09-04 Belgrade, Serbia Hybrid Administration Office Support
💰 Salary Not shared 📊 Market ₹100,000–₹180,000/mo

About the Company

Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact.

Role & Responsibilities

  • ● Proactively manage and optimize complex, multi-time zone calendars for R&D Vice Presidents and leaders, ensuring alignment with business priorities and anticipating potential conflicts.
  • ● Coordinate scheduling across multiple teams and organizations, ensuring seamless collaboration for leaders who operate cross-functionally.
  • ● Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones.
  • ● Own end-to-end expense and travel processes, ensuring compliance while identifying patterns and opportunities to streamline recurring workflows.
  • ● Proactively identify and communicate preparation requirements for meetings, ensuring leaders arrive well-prepared and informed.
  • ● Partner with Belgrade site operations to support office events and team activities through collaborative work with strong local partners.
  • ● Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
  • ● Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings, including engineering leadership forums, R&D reviews, and cross-functional planning sessions.
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  • ● Own the operational rhythm for your executives - driving action item tracking, follow-up loops, and meeting cadence management so nothing falls through the cracks.
  • ● Provide coverage and support for other assistants as needed, demonstrating flexibility and a team-first mindset.
  • ● Handle highly confidential information with the utmost discretion and integrity.
  • ● Foster cross-functional collaboration by building strong relationships with other EAs and R&D stakeholders across the organization.

Requirements

Education

  • ● Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area is preferred.

Experience

  • ● 5+ years of executive administrative experience, preferably in a global technology or software organization.
  • ● Experience supporting leaders in Engineering, R&D, or Product organizations is a plus.
  • ● Advanced calendar management skills (Gmail and Google Calendar expertise required), with experience supporting multiple executives across time zones.

Skills

  • ● Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous situations.
  • ● Demonstrated ability to prioritize across competing executive demands, communicate trade-offs clearly, and resolve conflicts without escalation when possible.
  • ● Ability to communicate with C-level Executive Assistants and external customer stakeholders.