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Databricks

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Executive Assistant II

🗓️ Posted 2026-08-24 Belgrade, Serbia Hybrid Administration Office Support

Company shared salary

Market rate

Based on similar roles (title + domain + location).

Responsibilities

● Proactively manage and optimize complex, multi-time zone calendars, ensuring alignment with business priorities and anticipating potential conflicts.
● Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget.
● Act as the primary point of contact for all meeting and event requests, including high-volume interview coordination tied to active hiring across the Sales organization.
● Serve as a customer facing liaison: supporting briefings, customer meetings, and follow-ups with external stakeholders.
● Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
● Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings to ensure leaders are well prepared and informed.
● Provide coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset.
● Handle highly confidential information with the utmost discretion and integrity.
● Foster cross-functional collaboration by building strong relationships with other EAs, Sales leaders, and stakeholders across the organization.
● Proactively manage and process expenses and contracts with both internal and external stakeholders.
● Proactively take on additional duties or projects that may be reasonably required, plan and execute upon those projects, and deal with matters arising in a timely and effective manner.
● Make smart prioritization decisions about which meetings to schedule and which to push out.

Requirements

● 5+ years of executive administrative experience, preferably in a global technology or software organization.
● Direct experience supporting Sales, or other customer-facing organizations.
● Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
● Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
● Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
● Ability to communicate with C-level Executive Assistants and external customer stakeholders.
● Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
● Experience planning and executing large-scale meetings, events, and travel logistics - including budget management, vendor coordination, and high-volume interview scheduling.
● High level of discretion in handling sensitive information.