Executive Assistant II

About the Company

Responsibilities

• ● Proactively manage and optimize complex, multi-time zone calendars, ensuring alignment with business priorities and anticipating potential conflicts.
• ● Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget.
• ● Act as the primary point of contact for all meeting and event requests, including high-volume interview coordination tied to active hiring across the Sales organization.
• ● Serve as a customer facing liaison: supporting briefings, customer meetings, and follow-ups with external stakeholders.
• ● Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
• ● Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings to ensure leaders are well prepared and informed.
• ● Provide coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset.
• ● Handle highly confidential information with the utmost discretion and integrity.
• ● Foster cross-functional collaboration by building strong relationships with other EAs, Sales leaders, and stakeholders across the organization.
• ● Proactively manage and process expenses and contracts with both internal and external stakeholders.
• ● Proactively take on additional duties or projects that may be reasonably required, plan and execute upon those projects, and deal with matters arising in a timely and effective manner.
• ● Make smart prioritization decisions about which meetings to schedule and which to push out.

Requirements

• ● 5+ years of executive administrative experience, preferably in a global technology or software organization.
• ● Direct experience supporting Sales, or other customer-facing organizations.
• ● Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
• ● Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
• ● Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
• ● Ability to communicate with C-level Executive Assistants and external customer stakeholders.
• ● Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
• ● Experience planning and executing large-scale meetings, events, and travel logistics - including budget management, vendor coordination, and high-volume interview scheduling.
• ● High level of discretion in handling sensitive information.