Sr. Executive Assistant

About the Company

Responsibilities

• ● Organize all meetings, including team meetings, customer engagements, and internal business partner discussions across international time zones.
• ● Build and maintain records of all meeting requests while adhering to strict SLAs for responses.
• ● Ensure every meeting is high-intent, featuring detailed agendas and AI-generated pre-reads and summaries.
• ● Manage complex global travel arrangements for the COO, who travels at least one week per month (domestic and/or international).
• ● Use AI tools to research travel efficiencies, automate expense management, and perform sentiment analysis on account data prior to customer meetings.
• ● Partner with account teams to identify high-value customer meetings, reviewing account data and spend to ensure travel yields maximum ROI.
• ● Handle end-to-end travel logistics while maintaining attention to detail in itineraries.
• ● Serve as a high-grit liaison between the COO and senior leadership, driving accountability on long-term projects despite shifting sands.
• ● Track dozens of concurrent workstreams across Engineering and Go-To-Market functions, ensuring no "broken threads" in communication.
• ● Plan offsite meetings, events, and programs in support of the COO and their team.
• ● Provide coverage for other executive staff members during absences (e.g., PTO or maternity leave).
• ● Assist in preparing expense reports promptly.
• ● Proven expertise in managing global travel logistics for executives.
• ● Experience working with VPs/SVPs overseeing large teams (2,000+ employees) in technical roles such as engineering or customer-facing functions.
• ● Familiarity with high-growth environments and hyper-scaling companies.
• ● Exceptional organizational skills with a high level of attention to detail.
• ● Proficiency in Google Calendar and Gmail suite for calendaring, organization, and presentation creation, editing needs
• ● Proficiency with the use of AI to help with travel planning and other administrative tasks.
• ● Strong relationship management skills; ability to build networks across departments.
• ● Excellent oral and written communication skills tailored for senior leaders and external partners.
• ● Ability to synthesize business/customer data into actionable insights for strategic planning.
• ● Ability to prioritize and thrive in a high-paced environment.
• ● Ability to work under pressure with shifting priorities while maintaining professionalism.
• ● Proactive problem-solving capabilities with a focus on delivering results.
• ● Possess the mental toughness to thrive in environments where the roadmap changes weekly. You are energized, not drained, by speed and ambiguity.
• ● You don't wait for instructions; you anticipate needs three steps ahead and execute with minimal supervision.
• ● Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here .

Benefits

• ● At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here .
• ● At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.
• ● If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.