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Procurement Operations Leader, Buy Desk Databricks · San Francisco, California
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Databricks

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Procurement Operations Leader, Buy Desk

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🗓️ Posted 2026-08-18 San Francisco, California Hybrid Accounting
💰 Salary Not shared 📊 Market ₹10,000–₹18,000/mo

About the Company

Databricks is the Data and AI company. More than 20,000 organizations worldwide - including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and over 60% of the Fortune 500 - rely on Databricks to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified Data Intelligence Platform that includes Agent Bricks, Lakeflow, Lakehouse, Lakebase and Unity Catalog. --- Databricks applicants Please apply through our official Careers page at databricks.com/company/careers. All official communication from Databricks will come from email addresses ending with @databricks.com or @goodtime.io (our meeting tool). Software Development Specialties: Apache Spark, Apache Spark Training, Cloud Computing, Big Data, Data Science, Delta Lake, Data Lakehouse, MLflow, Machine Learning, Data Engineering, Data Warehousing, Data Streaming, Open Source, Generative AI, Artificial Intelligence, Data Intelligence, Data Management, Data Goverance, Generative AI, AI/ML Ops

Responsibilities

  • ● Review incoming purchase requisitions to ensure accurate set-up in alignment with the associated scope of work or order form, including product or service description, quantity and unit pricing, total amount and budget alignment, service start and end dates, and payment terms and conditions.
  • ● Validate that all required supporting documentation is attached to or referenced within the purchase requisition (e.g., statements of work, order forms, quotes, executed contracts).
  • ● Ensure purchase requisitions are routed through and approved by all designated authorized individuals in accordance with the organization's delegation of authority matrix.
  • ● Identify and resolve requisition discrepancies or missing information before progressing to PO issuance.
  • ● Serve as the first line of review for policy compliance, spend thresholds, and approval requirements.
  • ● Own end-to-end PO lifecycle from creation and approval routing through receipt confirmation and closure.
  • ● Manage a high-volume daily transaction queue with accuracy, consistency, and speed.
  • ● Resolve PO discrepancies, invoice mismatches, and delivery exceptions in coordination with Accounts Payable and suppliers.
  • ● Partner with the strategic sourcing team to support post-contract execution activities, including accurate metadata management into the contract management system upon contract execution, uploading fully executed documents to the contract repository in a timely and organized manner, and ensuring contract records are complete, accurate, and audit-ready.
  • ● Maintain and update supplier records, onboard new vendors through the standard intake process, and ensure approved supplier lists remain current.
  • ● Identify manual or repetitive tasks within the Buy Desk workflow and champion automation and streamlining initiatives.
  • ● Support configuration and adoption of procurement technology platforms (e-procurement, intake tools, catalog management).
  • ● Build and maintain SOPs, workflow guides, and buying channel configurations to enable consistent, scalable execution.
  • ● Drive continuous improvement across the procure-to-pay cycle using data-driven insights.