Executive Assistant

About the Company

Responsibilities

• ● Proactively manage and optimize complex, multi-time zone calendars, ensuring alignment with business priorities and anticipating potential conflicts.
• ● Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget.
• ● Act as the primary point of contact for all meeting and event requests, maintaining a high standard of service and responsiveness.
• ● Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
• ● Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings, ensuring leaders are well-prepared and informed.
• ● Provide coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset.
• ● Handle highly confidential information with the utmost discretion and integrity.
• ● Foster cross-functional collaboration by building strong relationships with other EAs, business partners, and stakeholders across the organization.

Requirements

• ● 5+ years of executive administrative experience, preferably in a global technology or software organization.
• ● Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
• ● Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
• ● Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
• ● Ability to communicate with C level Executives Assistants.
• ● Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
• ● Experience planning and executing large-scale meetings, events, and travel logistics, including budget management and vendor coordination.
• ● High level of discretion in handling sensitive information and confidential matters.
• ● Proactive, solution-oriented, and adaptable to changing priorities and environments.
• ● Willingness to adjust working hours to support executives in different time zones (primarily US).
• ● Occasional travel to the United States is required. B1/B2 preferred.