Admin Coordinator

About the Company

Responsibilities

• ● Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
• ● Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
• ● Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
• ● Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
• ● Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
• ● Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
• ● Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
• ● Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
• ● Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
• ● Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.

Requirements

• ● Strong organizational skills and attention to detail
• ● Excellent communication skills, both written and verbal
• ● Proficiency in Microsoft Office and other relevant software
• ● Ability to handle confidential information with discretion
• ● Strong time management and problem-solving skills
• ● Bachelor's degree in business, communications, or a related field
• ● At least 5 years of experience as an administrative assistant, or related role
• ● Proven ability to handle a fast-paced and dynamic work environment
• ● Familiarity with the technology industry is a plus