Receptionist

Responsibilities

• ● Job Description:
• ● About the Role:
• ● We are seeking an office-based Receptionist to support the smooth day-to-day running of our Dubai office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities, office administration, SAP processing support, and general assistance to the Middle East General Manager and Bureau Chief.
• ● The successful candidate will help maintain a professional, welcoming and efficient workplace, ensuring the office is well organised, fully stocked and maintained to a high standard, with everything in place to support an excellent employee and client experience at all times. The role requires 5 days per week on-site presence to support office operations, reception responsibilities, and the wider team effectively.
• ● You Will:
• ● Act as the first point of contact for visitors, contractors, and deliveries
• ● Manage reception duties and present a professional, welcoming front-of-house presence
• ● Answer and direct calls, emails, and general office enquiries
• ● Ensure meeting rooms, common areas, and reception spaces are presentable and ready for use
• ● Keep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies
• ● Coordinate office repairs, maintenance issues, building access, and landlord/building management requests
• ● Support office health, safety, and general workplace compliance requirements
• ● Provide day-to-day administrative support to the General Manager & Bureau Chief
• ● Process Amex Card applications for all employees
• ● Arranging gifts to be sent to clients in region
• ● Manage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required
• ● Assist with travel bookings, itineraries, and related logistics where required
• ● Sending/receiving shipments/new laptops when needed.
• ● Issuing local SIM cards for employees / SIM card replacements/ WiFi contract renewals every year.
• ● Arranging/renewing parking permits for all employees.