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Senior Regional Workplace Coordinator, APAC Quantexa · Singapore
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Quantexa

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Senior Regional Workplace Coordinator, APAC

🗓️ Posted 2026-08-28 Singapore Fulltime Hybrid Administration Office Support
💰 Salary Not shared 📊 Market S$6,000–S$9,000/mo

About the Company

We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We're not a start-up. Not anymore. But we've not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction - the future. It's all about you. We want you to feel welcome, valued, and respected - because it's your individuality and passion that make you Q. We see that, and we celebrate it. That's why we're proud to be an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse work environment, continuously improving to ensure everyone belongs. Our recruitment process is designed to be inclusive and accessible. If you need any reasonable adjustments or accommodations, please let our Talent Acquisition Team know - we're happy to assist. No matter your race, beliefs, color, national origin, gender, sexual orientation, age, marital status, neurodiversity, or abilities-whoever you are-if you're a passionate, curious, and caring human eager to push the boundaries of what's possible, we want to hear from you.

About the Role

As a global fintech organisation, Quantexa relies on safe, resilient, and high-performing workplaces that enable our people to deliver exceptional outcomes for our clients and customers wherever they are in the world. We are seeking a Senior Regional Workplace Coordinator to lead the day-to-day delivery of workplace operations across our APAC office portfolio, including Singapore, Tokyo, Kuala Lumpur, Sydney, and Melbourne. The role combines hands-on office management in Singapore with regional coordination of facilities, suppliers, access, first aid and fire warden arrangements, pantry and office services, workplace projects, local office contacts, and day-to-day issue resolution, while supporting future office openings and expansion across the region. This role serves as a key regional point of expertise for Workplace and H&S ensuring consistent delivery of workplace standards, regulatory compliance, operational resilience, and an outstanding employee experience. The successful candidate will work closely with business leaders, colleagues, vendors, and global support functions while partnering with the Global Facilities Manager based in London. This position is suited to an experienced workplace professional capable of operating independently within a fast-paced, highly regulated, global environment. The successful candidate must be comfortable moving between strategic regional coordination and practical operational delivery: maintaining reliable office services, keeping

Responsibilities

  • ● Regional H&S and Compliance
  • ● Act as the APAC lead for all Workplace H&S activities across the regional office portfolio.
  • ● Ensure compliance with applicable workplace, H&S legislation, fire regulations, and corporate policies in each jurisdiction through coordination of H&S suppliers, including:
  • ● Conducting workplace risk assessments, compliance reviews, safety inspections, and audits.
  • ● Owning incident reporting, investigations, corrective action plans, and compliance documentation.
  • ● Coordinate emergency preparedness, crisis response procedures, evacuation drills, and business continuity workplace requirements (focusing on coordinating suppliers, monitoring compliance, and ensuring actions are completed).
  • ● Partner with Global Risk, Security, Compliance, HR, and Legal teams to maintain robust governance standards.
  • ● Monitor regulatory developments that may impact workplace operations across APAC offices.
  • ● Workplace Operations & Employee Experience
  • ● Singapore Operations (Hands-on & System Optimisation): Take direct ownership of the day-to-day operation of the Singapore workplace - including access, maintenance, office services, supplies, deliveries, and other practical workplace requirements - while continually looking for opportunities to streamline, automate, or improve how these services are delivered.
  • ● APAC Portfolio Oversight: Oversee day-to-day workplace operations across all APAC locations to ensure safe, efficient, and professional office environments that support employee productivity and wellbeing.
  • ● Global Alignment & Expansion: With the guidance of London HQ Facilities leadership, implement global workplace standards and service delivery models while accommodating local business requirements, supporting office openings, expansions, relocations, and fit-out projects across the region.
  • ● Workplace Management: Manage office services, facilities maintenance, space planning, workplace projects, and operational improvements.
  • ● Culture Champion: Champion a positive workplace experience aligned with company culture and values.
  • ● Vendor & Supplier Management
  • ● Manage relationships, performance, compliance, and service governance with all workplace, facilities, IT, People Team, and operational service providers across APAC, ensuring vendor alignment with company security standards and contractual obligations.
  • ● Support procurement activities, supplier onboarding, contract renewals, and performance reviews to continuously identify opportunities to improve service delivery, operational efficiency, and value for money.
  • ● Governance, Risk & Operational Resilience
  • ● Support workplace resilience programmes, including business continuity and workplace recovery planning.
  • ● Ensure workplace operations align with organisational risk management frameworks.