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Analyst, Executive Operation Support

🗓️ Posted 2026-08-17 Kuala Lumpur Full-time Hybrid Administration Office Support

Company shared salary

RM4,000–RM6,000/mo (RM48,000–RM72,000/yr)

Market rate

RM6,000–RM12,000/mo (RM72,000–RM144,000/yr)

Based on similar roles (title + domain + location).

Responsibilities

  • ● Manage and coordinate calendars, schedules, meetings and travel arrangements for designated senior management, ensuring effective prioritisation and execution of commitments.
  • ● Prepare, coordinate and maintain meeting materials, action trackers, management papers, briefing notes and official correspondence, ensuring accuracy, quality and timely follow-up of deliverables.
  • ● Coordinate executive office operations, including meeting logistics, protocol arrangements, stakeholder engagements and communication with Management Committee members and key stakeholders.
  • ● Maintain an integrated content, knowledge and document management system, ensuring information is organised, accessible, up-to-date and aligned with records management, PDPA and information security requirements.
  • ● Coordinate and provide administrative and logistical support for events, programmes, stakeholder engagements, including interactions with ministries, government agencies, Parliament-related stakeholders, media and external parties, ensuring effective planning and execution.
  • ● Support the development, review and dissemination of communication materials, including briefing notes, key messages, presentations, website content, social media content and other corporate communication outputs.
  • ● Administer and maintain contract databases, service agreements, invoice records and payment trackers for administrative and human resource related matters, ensuring proper documentation and timely processing.
  • ● Manage office facilities, assets and operational requirements, including asset lifecycle administration, office supplies, pantry inventory, cleaning services, maintenance contractors, vendors and workplace facilities, ensuring the office environment is safe, functional and well-maintained.

Requirements

  • ● Minimum 3-5 years of experience in executive support, office administration, corporate communications, stakeholder engagement or related roles.
  • ● Strong understanding of executive office operations, stakeholder coordination, communication support and administrative management practices.