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Analyst, Executive Operation SupportHexa Business · Kuala Lumpur
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Hexa Business

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Analyst, Executive Operation Support

🗓️ Posted 2026-08-17 Kuala Lumpur Full-time Hybrid Administration Office Support
💰 Salary RM4,000–RM6,000/mo (RM48,000–RM72,000/yr) 📊 Market RM6,000–RM12,000/mo

About the Company

Your Business Is Our Business Hexa Business was founded in 2002 as a company that provides HR and business outsourcing services to technology, telecommunications, and banking clients. Hexa Business has over 1,000 employees working at ten different locations worldwide, which gives the company the ability to manage and execute a variety of customer needs. Hexamatics Servcomm specialises in providing HR outsourcing solutions. These services include HR administration, HRIS software, payroll services, HR consulting, recruitment, legal compliance, employee passes, and employee contracts. Hexamatics provide these services to local and foreign entities that wish to acquire these services. Telecommunications Specialties: Radio Network Planning & Optimization Services, In-building Coverage Systems, Telecoms and IT Workforce Solutions, Fibre to the Home Solutions, Telecoms Tool Rentals

Responsibilities

  • ● Manage and coordinate calendars, schedules, meetings and travel arrangements for designated senior management, ensuring effective prioritisation and execution of commitments.
  • ● Prepare, coordinate and maintain meeting materials, action trackers, management papers, briefing notes and official correspondence, ensuring accuracy, quality and timely follow-up of deliverables.
  • ● Coordinate executive office operations, including meeting logistics, protocol arrangements, stakeholder engagements and communication with Management Committee members and key stakeholders.
  • ● Maintain an integrated content, knowledge and document management system, ensuring information is organised, accessible, up-to-date and aligned with records management, PDPA and information security requirements.
  • ● Coordinate and provide administrative and logistical support for events, programmes, stakeholder engagements, including interactions with ministries, government agencies, Parliament-related stakeholders, media and external parties, ensuring effective planning and execution.
  • ● Support the development, review and dissemination of communication materials, including briefing notes, key messages, presentations, website content, social media content and other corporate communication outputs.
  • ● Administer and maintain contract databases, service agreements, invoice records and payment trackers for administrative and human resource related matters, ensuring proper documentation and timely processing.
  • ● Manage office facilities, assets and operational requirements, including asset lifecycle administration, office supplies, pantry inventory, cleaning services, maintenance contractors, vendors and workplace facilities, ensuring the office environment is safe, functional and well-maintained.

Requirements

  • ● Minimum 3-5 years of experience in executive support, office administration, corporate communications, stakeholder engagement or related roles.
  • ● Strong understanding of executive office operations, stakeholder coordination, communication support and administrative management practices.