Senior Executive Assistant

Responsibilities

• ● Job Description
• ● Where and how you can work
• ● Our flagship Sydney campus is uniquely Canva - an extension of our Surry Hills neighbourhood. It's a thoughtfully designed space with plenty of room to collaborate, focus, and connect.
• ● This role is based in Sydney, and we're looking for someone who calls it home. Our hybrid way of working gives you the flexibility to work remotely, and to come together on campus for meaningful in-person collaboration and connection when it matters most. We trust our Canvanauts to choose the balance that empowers them and their team to achieve their goals.
• ● About the team structure
• ● Our Operations Partnering Speciality is dispersed throughout Canva, supporting our different functions to deliver on their big goals. This Speciality runs as a triad: a Chief of Staff (called Leadership Operations at Canva), who holds executive-layer context, an Operations Business Partner, who owns the Supergroup's broader cadences, priorities and initiatives, and an Admin Business Partner (that's you ) who unlocks Lead capacity through exceptional 1:1 executive support. Both the Operations Business Partners and the Admin Business Partner report to the Leadership Operations, who then reports to the executive.
• ● As Admin Business Partner (Executive Assistant) you'll design and own the operating system that helps your executive lead effectively. Managing their calendar, inbox, travel, and the judgement calls that come with protecting their time are all part of the key focus: making sure the right things get their attention and focus at the right moment.
• ● This has real scope beyond traditional executive support. You'll be trusted to make calls independently, spot what needs attention before being asked, and help shape how the the exec and their leadership team operate, rather than just keeping things ticking along.
• ● Own the Lead's day-to-day operations
• ● Run a calendar and inbox that's constantly shifting, exercising real judgement on what needs the Lead's attention now, what can wait, and what shouldn't land on their desk at all
• ● Navigate a dense web of relationships across other senior leaders' support teams, where protocol and discretion matter as much as logistics
• ● Plan and run the exec's travel, expenses and personal logistics end to end, so all of it is taken care of in the background
• ● Keep the leadership rhythm running
• ● Own the prep behind your exec's leadership team's meeting cadence, translating what's happening across the org into what the exec and their Leads need to walk in ready in partnership with Leadership Operations
• ● Play a critical role in the operational drumbeat of the org, helping to coordinate major moments such as global events, offsites and key launches
• ● Build and maintain scalable workflows for recurring processes (e.g. approvals, planning rhythms, tracking mechanisms)
• ● Continuously identify friction points, diagnose root causes and redesign underlying processes to improve how the org operates
• ● Coordinate across stakeholders to ensure timelines, milestones and deliverables stay on track
• ● Support the wider team and its culture
• ● Make recognition part of the rhythm, not an afterthought: running things so achievements, milestones and departures actually get seen