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Secretary Job
Administration Office Support
Company shared salary
NA
Market rate
SAR 4,500–SAR 9,000/mo (SAR 54,000–SAR 108,000/yr)
Based on similar roles (title + domain + location).
About the Role
Job Title Secretary Job Code 534268 Grade I2 Group Integrated Solutions Division Digital Solutions Department Digital Solutions Unit Digital Solutions ROLE PURPOSE The aim is to state the overall significance of the job from the organization's perspective. The role is responsible for providing administrative, secretarial, and clerical support to ensure the smooth and efficient operation of the department. The Secretary manages correspondence, organizes meetings, maintains records, coordinates communication, and supports daily office activities while ensuring confidentiality, accuracy, and professionalism.
Responsibilities
- ● This section describes the principal outputs required from the job.
- ● Key Activities
- ● Daily Operations
- ● Manage daily administrative and clerical tasks to support department operations.
- ● Organize and maintain calendars, appointments, and schedules.
- ● Prepare, format, and review letters, memos, reports, presentations, and other documents.
- ● Maintain filing systems and ensure documents are properly stored, updated, and easily accessible.
- ● Receive visitors, answer phone calls, and handle general inquiries professionally.
- ● Arrange meetings, prepare meeting rooms, and provide required administrative support.
- ● Record and distribute meeting minutes when required.
- ● Coordination & Communication
- ● Coordinate communication between the manager, employees, internal departments, and external parties.
- ● Receive, screen, and redirect emails, calls, and official correspondence as needed.
- ● Follow up on assigned tasks, pending documents, and required approvals.
- ● Support travel arrangements, hotel bookings, transportation, and related logistics when required.
- ● Ensure timely communication and proper documentation of requests and responses.
- ● Policies, Processes & Procedures
- ● Follow approved administrative policies, processes, and procedures.
- ● Ensure all documents and correspondence comply with internal standards and approval requirements.
- ● Support the implementation of office procedures to improve efficiency and organization.
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