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Executive Assistant to CEO
Administration Office Support
Company shared salary
NA
Market rate
NA
Based on similar roles (title + domain + location).
About the Role
We are seeking a highly organized, proactive and professional Executive Assistant to support the CEO based in Dubai. The ideal candidate will thrive in a fast-paced startup and international environment, manage multiple priorities with discretion, and provide reliable executive and office support across different time zones.
Responsibilities
- ● Provide comprehensive executive support to the CEO, including calendar management, scheduling across multiple time
- ● zones, email correspondence and follow-ups.
- ● Maintain timely email correspondence, with an expected response and coordination cycle within 12 hours where required.
- ● Coordinate travel arrangements and itineraries through the company travel agent; CEO travel may be around once per
- ● month, and the EA is not expected to travel with the CEO.
- ● Track expenses, bookings, administrative requests and day-to-day follow-ups with accuracy and confidentiality.
- ● Oversee office management in Dubai, ensuring the office is organized, well-equipped and running efficiently, including
- ● stationery, contractors, suppliers and facilities support.
- ● Organize new initiatives and events in Dubai, including team-building activities and collaborative workspace
- ● arrangements.
- ● Serve as a backup to the Team Assistant as needed.
- ● Handle occasional private administrative matters within professional boundaries, such as arranging doctor appointments,
- ● coordinating property repairs, paying internet bills, and occasionally arranging pick-up of clothes, gifts or similar errands.
- ● Working Hours & Flexibility
- ● :00 AM and 4:00 PM.
- ● The candidate should follow the CEO schedule and remain flexible for urgent ad hoc requirements when needed.
- ● The CEO may work from the Prague office during the summer, which is 2 to 3 hours behind Dubai, and may also travel to
- ● the USA; earlier or adjusted hours may occasionally be required.
- ● Candidate Profile
- ● Proven experience as an Executive Assistant, Personal Assistant or similar executive support role.
Benefits
- ● A vibrant office location in Dubai - World Trade Center.
- ● days of annual leave, in addition to sick leave as per applicable policy.
- ● Annual ticket to home country if the candidate is originally not from the UAE.
- ● Opportunity to work closely with the CEO in an international, entrepreneurial environment.
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