Assistant Accounts Executive

About the Company

Responsibilities

• ● Assist in maintaining day-to-day accounting records in Tally ERP.
• ● Record purchase bills, sales invoices, receipts, payments, journal entries and contra entries.
• ● Verify vendor bills, supporting documents, purchase orders and approvals before accounting.
• ● Maintain proper ledgers for vendors, subcontractors, customers, employees and other parties.
• ● Assist in preparing and issuing invoices, debit notes, credit notes and payment vouchers.
• ● Maintain records of project-wise and site-wise expenses.
• ● Monitor vendor advances, outstanding payments and balance confirmations.
• ● Assist in processing vendor, subcontractor and employee reimbursement payments.
• ● Maintain petty cash records and verify supporting bills and vouchers.
• ● Perform regular bank entries and assist with bank reconciliation statements.
• ● Assist in reconciling vendor ledgers, customer ledgers and general ledger balances.
• ● Maintain records of statutory deductions such as GST, TDS, ESI and EPF.
• ● Assist in preparing supporting data for GST returns, TDS returns and other statutory filings.
• ● Verify GST invoices for correct GSTIN, tax rate, place of supply and invoice details.
• ● Assist in calculating and recording TDS deductions on applicable payments.
• ● Support monthly payroll processing by compiling attendance, salary deductions, advances, ESI and EPF information.
• ● Maintain employee advance, loan and reimbursement records.
• ● Organize and file invoices, vouchers, challans, bank statements and statutory documents.
• ● Prepare basic accounting statements and reports using Microsoft Excel.
• ● Maintain payment due lists, outstanding statements, expense summaries and other MIS reports.
• ● Assist in month-end and year-end account closing activities.
• ● Provide documents and information required for internal audits, statutory audits and tax assessments.
• ● Coordinate with the Purchase, Site, Administration, HR and Sales teams for accounting-related documents.
• ● Follow up with vendors and internal departments for pending invoices, approvals and supporting documents.
• ● Ensure that accounting entries and records are complete, accurate and updated on time.
• ● Maintain confidentiality of company financial information and employee records.
• ● Carry out other accounts and finance-related responsibilities assigned by the Accounts Manager or Management.
• ● Required Knowledge and Skills
• ● Basic working knowledge of Tally ERP / TallyPrime.
• ● Basic knowledge of accounting principles, journal entries and ledger maintenance.
• ● Working knowledge of Microsoft Excel and Microsoft Word.
• ● Basic understanding of GST, TDS, ESI and EPF.
• ● Ability to prepare and maintain accurate financial records.
• ● Good numerical ability and attention to detail.
• ● Ability to organize documents and meet reporting deadlines.
• ● Basic written and verbal communication skills.
• ● Willingness to learn and work under the guidance of senior accounts personnel.

Requirements

• ● B.Com, M.Com, BBA in Finance, or another relevant qualification.
• ● Fresh graduates with practical knowledge of Tally and basic statutory compliance may apply.
• ● Candidates with 1-2 years of accounting experience will be preferred.
• ● Languages: English, Kannada, Tulu
• ● Residing on Mangalore