PROCUREMENT OFFICER

About the Company

Responsibilities

• ● Procurement & Sourcing
• ● Source and procure goods, materials, and services required by the organization.
• ● Obtain quotations, compare prices, and negotiate favorable terms with suppliers.
• ● Prepare purchase orders and ensure timely processing of procurement requests.
• ● Identify reliable suppliers and maintain an approved vendor database.
• ● Ensure cost-effective purchasing while maintaining quality standards.
• ● Supplier & Vendor Management
• ● Build and maintain strong relationships with suppliers and service providers.
• ● Evaluate supplier performance based on quality, pricing, and delivery timelines.
• ● Resolve supplier-related issues and discrepancies.
• ● Conduct periodic market surveys to identify competitive suppliers.
• ● Inventory & Stock Coordination
• ● Coordinate with stores and user departments to monitor stock levels.
• ● Ensure timely replenishment of inventory to avoid shortages.
• ● Verify delivered items against purchase orders and specifications.
• ● Support inventory audits and stock reconciliation exercises.
• ● Compliance & Documentation
• ● Ensure procurement activities comply with company policies and procedures.
• ● Maintain accurate procurement records, contracts, and supplier documentation.
• ● Ensure proper approvals are obtained before purchases are made.
• ● Assist in procurement audits and compliance reviews.
• ● Cost Control & Budget Support
• ● Monitor procurement expenses against approved budgets.
• ● Recommend cost-saving initiatives and process improvements.
• ● Support management in procurement planning and budgeting activities.
• ● Reporting
• ● Prepare procurement reports, supplier evaluations, and purchase summaries.
• ● Track procurement activities and provide updates to management.
• ● Maintain records of contracts, deliveries, and supplier performance.

Requirements

• ● Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or related field.
• ● Professional certification in Procurement or Supply Chain Management is an advantage.
• ● Minimum of 3-5 years' experience in procurement or supply chain operations.
• ● Experience in vendor management and contract negotiation preferred.
• ● Strong negotiation and communication skills
• ● Attention to detail and accuracy
• ● Analytical and problem-solving skills
• ● Organizational and time management skills
• ● Knowledge of procurement procedures and inventory management
• ● Proficiency in Microsoft Office Suite and procurement systems
• ● Integrity and confidentiality
• ● Ability to work under pressure and meet deadlines
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