Secretary

Responsibilities

• ● To provide comprehensive administrative and coordination support to Senior Leadership, ensuring the smooth and efficient operations of the division/department. This includes managing schedules, handling correspondence, coordinating meetings, and supporting the Head in day-to-day activities.
• ● JOB RESPONSIBILITIES
• ● The incumbent will be responsible for the following, including but not limited to:
• ● Act as a liaison and serve as the primary point of contact for the respective division/department
• ● Coordinate logistics and related arrangements for the Head's official duty travel
• ● Process and prepare reimbursement claims for official duties and related expenses (e.g., corporate events, mobile expenses)
• ● Manage emails, memos, and correspondence on behalf of the Head (upon approval), liaising with internal and external stakeholders
• ● Review documents to ensure accuracy in spelling, grammar, and compliance with organisational formatting and documentation standards
• ● Uphold strict confidentiality in handling sensitive information to protect the integrity and reputation of the organisation
• ● Maintain systematic filing and documentation for records, correspondence, and related materials
• ● Manage schedules, calendars, and appointments, ensuring effective time management for the Head
• ● Assist in assigned projects and contribute effectively to teamwork and departmental initiatives
• ● Organise and coordinate meetings, conferences, and travel arrangements
• ● Handle incoming and outgoing mail and other documentation
• ● Manage and prepare correspondence, reports, and official documents
• ● Undertake any other ad hoc duties as assigned by the division/department
• ● REQUIRED COMPETENCIES
• ● Strong verbal and written communication skills in both Bahasa Malaysia and English
• ● Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• ● Excellent organisational and time management skills with the ability to prioritise tasks effectively