Executive Secretary to the Principal (Four Months Maternity Cover, Aug 2026)

Responsibilities

• ● GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal's Office.
• ● Calendar and Schedule Management
• ● Organize and maintain the Principal's calendar, including meetings, appointments, and school events.
• ● Liaise with staff, parents, and external stakeholders to optimize the Principal's time and priorities.
• ● Communication and Correspondence
• ● Act as a trusted gatekeeper for the Principal's Office, handling communications with professionalism and confidentiality.
• ● Draft, proofread, and distribute correspondence, reports, and official school communications.
• ● Administrative Support
• ● Prepare agendas, minutes, and presentation materials for meetings.
• ● Maintain records, files, and confidential documents in an organized and secure manner.
• ● Coordinate logistics for meetings, conferences, and special events.
• ● Project and Event Coordination
• ● Support planning and implementation of school-wide projects and initiatives.
• ● Track deadlines and follow up on delegated tasks to ensure timely completion.
• ● Discretion and Confidentiality
• ● Handle sensitive and confidential matters with absolute integrity and professionalism.
• ● Demonstrate sound judgment in managing information and interactions.
• ● Stakeholder Liaison
• ● Serve as the central contact point between the Principal and internal/external stakeholders.
• ● Facilitate effective communication between departments and leadership teams.